Members & invites
Invite members individually or in bulk, assign a role on invite, and manage statuses, custom fields, membership numbers and the directory.
Members are the people in your club. You bring them in by invitation, give them a role, and they appear in your directory. To manage members you'll need to be an Admin, or have a role with Manage members.
Invite members
Go to Manage → Members and choose Invite. Enter the person's email address.
Pick the role they'll be given when they accept - usually Member, but you can invite a coach or committee member directly with the right role. See Roles & permissions.
Send the invite. They receive an email with a magic link - clicking it signs them in and joins them to your club. No password to remember.
Inviting in bulk
To onboard a whole squad at once, use Bulk invite and paste or upload a list of email addresses. Everyone in the batch is invited with the same role, so split your list by role if needed (e.g. coaches separately from members).
Inviting someone who already has a Rowbot account simply adds your club to their existing identity - they can belong to several clubs with one login.
Member statuses
Each member has a status so you always know where they stand:
- Active - a full member with access to the club.
- Pending - invited but hasn't accepted yet, or awaiting approval.
- Inactive - no longer active (for example, a lapsed or off-season member). They keep their record but lose access until reactivated.
Custom fields
Beyond the basics, you can capture club-specific information with custom fields - British Rowing number, emergency contact, kit size, medical notes, and so on. Each field is typed (text, number, date, yes/no, choice) and you decide which are required. Configure these under Manage → Members → Custom fields.
Membership numbers
If your club issues membership numbers, Rowbot can generate them automatically. Set the format and starting point under member settings, and new members are numbered as they join. You can also set a number manually on an individual record.
The directory
The directory is your club's member list - searchable, filterable and visible to members according to your settings. Members can carry coloured badges from the groups they belong to, so squads and committee roles are easy to spot at a glance.