Manage
Configure your club, set membership pricing, take payments, and manage people, roles and equipment - for committee and admins.
Everything a committee needs to run the club's back office: set the club up, decide what membership costs, connect a payment provider, bring members in, hand out roles, and keep the boathouse inventory in order.
These guides are written for committee members, treasurers and admins - the people who configure Rowbot for everyone else. Where a task needs a particular permission, we say so in plain language.
Setting up
Club setup
Branding, your address, timezone and currency, and which features are switched on.
Members and invites
Bring people in one at a time or in bulk, and let them join through a registration form.
Roles and permissions
The built-in roles, building your own, and scoping one to a single squad.
Groups and positions
Squads and committees, the positions inside them, and what those positions can do.
Memberships and money
Membership types and pricing
Define what you offer, at what price and rhythm, and what each membership grants.
Membership changes
Freeze, switch, cancel, and adjust what an individual member pays.
Payment policy
Guard rails: which methods memberships, club collections and member purchases may use.
Invoices and charges
One-off invoices and bulk charge runs for race fees, kit and events.
Financials
Invoices, subscriptions, payments and the settings behind them.
Dunning and overdue
Chasing unpaid invoices, suspension, disputes, and what needs your attention.
Connecting and caring for things
Integrations
GoCardless, Stripe, Xero and Mailchimp - plus the accounts members link themselves.
Equipment
Boats and oars, condition tracking, issue reports and maintenance.
Data and privacy
What the club holds, consent, and members' rights over their own data.
Almost everything here needs an admin-level role. If a button or page is missing, ask an existing Admin to grant you a role with the right permission - see Roles and permissions.
Planning a regatta season
A step-by-step walkthrough for coaches and captains preparing squads for a competition season - from event setup through lineup selection.
Going live with memberships
Move your club onto Rowbot memberships and billing without members noticing until you're ready - including carrying across existing Direct Debits.